Managing a project is not easy; not only do you have to finish it on time, but you also have to do it according to the budget and with enough quality to meet your customer’s expectations. The exact mix between planning and control can make the result of a project completely different. The following tips will help you create a plan and successfully carry it out to the end.
The development of a project depends, to a large extent, on how it is planned. Marking goals, deadlines and defining what steps are to take at any given time requires investing a few hours; however, it will rock its grief. Good planning will save you trouble, time and money.
- Defines well what the project consists of. Be as accurate as possible; that is, it is not the same “to build a house” as to “build a holiday home on the beach”.
- Set the goals and goals you want to achieve. We could say that the goals are “the what”; such as increasing the number of visits to a website. And the goals are “how” you’re going to achieve it; in this case, you may decide to create a content marketing campaign.
- If the project wants to, build a well-balanced team of people in which everyone understands their role and how they will contribute to the goals.
- Creates a routing. Write a list of tasks, divide them into stages, assign a manager, and set deadlines for reaching set goals. It’s important to know how long it will take you to do each thing, and then be able to know if you’ll be on delivery on time or not.
- Ask your team, customer, etc. for feedback on your plan. You’ll make sure it’s viable and that everyone agrees.
When you have your plan defined and approved, send it to the team and put it in a visible place so you don’t lose sight of the next steps.
Keep track of continuous
Keep in mind that the plan is just a work tool to be clear about the tasks and times you handle; in your role as project manager you will need to follow up on an ongoing follow-up and make decisions on the fly when needed.
- Schedule checkpoints periodically. Every two days or one a week, you think it’s more convenient, but you need to take time to review when you’re on the project and how you’re doing with planning. These meetings will allow you to detect problems and calculate solutions quickly.
- It uses communication, it is fundamental at this stage; both with the team and the customer. All parties must be informed of progress.
- Identify problems before they occur. Be prepared for any obstacles that may arise and have a plan B.
- Follow the planning, but modify it when necessary. Even the most comprehensive and best-worked plan will be modified, we cannot foresee everything. Make any necessary changes, but always keep your resources and budget in mind.
Use tools that make your job easier
Technology can make managing a project much easier; especially if it is prologue in time. Get software that allows you to:
- Control dedicated hours.
- Be aware of every expense.
- Detail daily tasks.
- Know the evolution of the project.
- Manage invoices.
In short, with the use of the right tools you will be able to save many hours of work and have control of the project, the time spent and the expense made so far.
Manage your time and that of your team
As a project leader, it’s important that you be able to manage your time and that of your team. Otherwise, how are you going to get the job done by the agreed date? Use one of these techniques to get the most out of hours:
- Prioritize tasks. Locate the most important ones and finish them first; then continue with those that are not urgent.
- Make meetings efficient. That is, short and don’t leave the main topic. Also ask the team for feedback on the progress of the project.
- Learn to say no. Sometimes you’ll have to give a negative response to people who ask you to hold a meeting that isn’t important or work on another project.
- Plan tomorrow’s chores today. This is useful to organize the next day and to get to work as you arrive at your office.
Analyze the results
Once you have closed the project and delivered the final product to the customer, your work has not yet been completed. A good project leader will hold a retrospective meeting to record lessons learned and share them with the team. Review what has been done well, what could have been improved, and how you think you should do it in the future. Only in this way will you be able to improve and lead increasingly successful projects.